Join The Weekend Theater Community…
Current Volunteer Openings:
Contact Executive Director, James Norris for more information on how you can be a part of it all.
House Manager Duties
- Introduce yourself to the Box Office person, the Director, the Stage Manager, and the Intermission Bar person.
- Close the theatre doors and check to be sure it is clean and that the chairs are in order. Unlock the side door. Place an ‘occupied’ card on the chair next to the door to reserve your seat as House Manager.
- Vacuum the lobby and theatre as needed and plug in the “OPEN” sign.
- Ask patrons if they would like to be added to the mailing list to receive announcements of future shows and/or to the e-mail list. If they are interested, have them fill out the forms with all necessary information.
- At 7:00 pm check with the Stage Manager or Director regarding opening the theatre doors, then do so. Announce to patrons that the theatre is open and that they can go in.
- Stand at theatre doors and check that everyone entering has a program (the program is proof of ticket purchase).
- Plays start at 7:30 pm – check with the Director or Stage Manager at 7:25 pm to make sure the play is starting on time, then lower the lights in the Intermission Bar a couple of times to notify patrons to go to their seats.
- At 7:30 pm lock the front door, then turn out lobby lights. Close the theatre doors after patrons are seated (unless they are to stay open for the show – ask the Director or Stage Manager). If the show is sold out, keep the front door locked and do not allow any more patrons to enter.
- Open the doors (and unlock the front door) at Intermission and turn the lobby lights on. Note the time Intermission starts.
- Check with the Director or Stage Manager after 15 minutes about when to lower lights to notify patrons to return to their seats.
- Turn out lobby lights, and close doors to theatre, unless they are to remain open.
- Open doors when lights go on after bows. Unlock front door.
- Pick up programs, cups, and debris after patrons leave the theatre. Lock the side door in the theatre and unplug the “OPEN” sign.
Stage Manager Duties
The stage manager is very present during the rehearsals and performances of a show. Opening night of the show, the director “hands over” the show to the stage manager. From that point on, the stage manager is in charge of coordinating and running the show.
Prior to the opening of a show, the job duties of the stage manager are as follows:
- Attends all rehearsals
- Opens the building prior to rehearsal
- Gives actors the actor agreement and bio form at first rehearsal
- Maintains a list of cast members and calls role at each rehearsal
- Calls cast members unexpectedly missing from rehearsals
- Notifies cast members of changes in rehearsal schedule
- Writes down blocking for all characters in the show
- Makes sure that trash accumulated by the cast is taken to the dumpster
- Closes the building (this includes making sure all exit doors are locked, lights turned off and a/c or heat adjusted) and sets alarm after rehearsals
- Gives bios to producer or to program designer
- Coordinates with producer
- Notifies cast of mail out and set build dates
Following the opening of the show the job duties are as follows:
- Arrive one hour and 15 minutes prior to curtain to open the building.
- Advise cast of call one hour prior to curtain
- Set props and stage for first act
- Advise cast to check props
- Make sure that cast is out of stage area 30 minutes prior to curtain so the house can be opened
- Advise house manager when the house can be opened
- Call time intervals to advise cast of how much time remains until the show opens (e.g. the house is open, 15 minutes to curtain, 5 minutes to curtain, 2 minutes to curtain, places)
- Once the stage manager has called places, advise house and light tech by giving thumbs up.
- At intermission, set stage for second act.
- Advise cast of time.
- Give five minute and 2-minute calls prior to calling places
- Advise house manager and light tech when places have been called
- At the end of the performance, clean up trash in the green room, lock up the building and set the alarm.
- Advise cast of brush up rehearsals and engage in usual stage manager activities on that night.
- Coordinate the set strike following the final performance of the show.
- After the final performance have the cast and crew make the green rooms ready for the next show.
The producer is the coordinator and facilitator of the show. 6 weeks (or earlier) prior to the opening night of the show, the producer has a meeting with the director and begins to assemble a crew for various jobs needed. The Producer actively seeks volunteers to fill the positions.
The jobs are as follows:
- Lighting Design
- Light Tech
- Props Master
- Set Design
- Master Carpenter
- Construction Crew (always includes the cast of the show)
- Sound Design
- Sound Tech
- Stage Manager
The producer also notifies the director, cast and others of dead lines such as:
- Bios: due 3 weeks prior to the opening of the show
- Director Notes for flier: Due 4 weeks prior to the opening of the show
- Director Notes for Program: Due 3 weeks prior to the opening of the show
- Mail Out: The Saturday 2 weeks prior to opening date
- Set Build: Coordinate with master carpenter and director: Usually 1-2 weeks prior to opening of show depending on the previous show.
- Tech Day: Coordinated with Director and Light Designer
- Costume Parade: Coordinated with Costumer and Director and Cast, Monday of opening week.
- Any additional performances added to the run of the show (notify cast and all staff members by e-mail or phone).
The Producer needs to gather the cast and crew to place flyers for the show around the central Arkansas area. Also, all receipts for purchases made for the show should be given to the Producer, who will collect them and turn them in to the Executive Director. Each receipt should have the purchaser’s name, the name of the play, and the purpose of the purchase (props, set, costumes, etc.) written on it. This will allow the Producer to keep track of expenses and help stay on budget.
Production Meetings are held one time per week from 5 weeks before the show until they are no longer needed. The Producer notifies people who need to be at the meeting and coordinates a day and time. (It often occurs on Sundays prior to the Sunday evening rehearsal.)
Thank you for considering!